Episode 24 | Declutter Your Digital Workspace

Episode Summary

In this episode, Niamh Moynihan focuses on the clutter building up in our digital environments—hundreds of files, too many browser tabs, overflowing inboxes—and how it all leads to overwhelm, distraction, and wasted time.

Instead of a full "digital detox," Niamh suggests small, targeted decluttering efforts to streamline daily work. She offers practical steps to clear out your desktop, bookmarks, emails, files, and planning tools so you can access what you need more easily, reduce stress, and stay focused on what matters most.

Key Points Discussed

Digital Overwhelm is Real:

• Endless files, tabs, and emails can slow you down and drive you off-task.
• Clutter leads to wasted time searching for information, unnecessary distraction, and mental overwhelm.

A Realistic Approach, Not a Detox:

• You can’t go entirely digital-free in most jobs.
• Start with a 30-minute declutter session, then maintain a “declutter as you go” habit to avoid overcommitting.

Focus on Five Areas:

• Desktop: Clear icons you don’t need, sort files into proper folders or remove them.
• Bookmarks: Remove outdated or irrelevant bookmarks and re-add frequently used sites as needed.
• Email: Create a “filed” folder to move all non-action emails out of your inbox, leaving only what needs immediate attention.
• Files and Documents: Remove old drafts, obsolete documents, or outdated content you created but never used.
• Digital To-Do/Project Systems: Remove completed or irrelevant tasks so your lists reflect your actual workload.

Benefits of Decluttering:

• Saves time by making important information easier to find.
• Reduces distraction, guiding you toward the right tab or file without temptation.
• Lowers stress and mental load by clearing visual and mental clutter.

Practical Tips from the Episode:

• Start small: Allocate just 30 minutes to clear your desktop or bookmarks.
• Keep inbox actionable: Use a “filed” folder to clear away non-urgent emails.
• Maintain lists that reflect reality: Delete tasks you’ll never do, archive old items.

Until next time, stay well and have a better workday.

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