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Getting More Done with the Pomodoro Technique

by Niamh Moynihan on
Time Management

Are you struggling to get through your to-do list? Do you find it challenging to stay focused, with time slipping away or disappearing down a rabbit hole? If so, the Pomodoro Technique might be the simple tool you need to regain control of your workday and get more done with less stress.

In Episode 5 of The Better Workday Podcast, I  explain the Pomodoro Technique, how to apply it effectively and share practical ways to tailor it to your needs. Whether you want to tackle distractions, overcome procrastination, or create a more structured workday, this method can help you increase productivity without feeling overwhelmed.

 

Understanding the Pomodoro Technique

The Pomodoro Technique is a structured time management approach that helps professionals break work into focused intervals. By working in concentrated bursts with intentional breaks can reduce overwhelm, improve focus, and create a more structured workflow.

The process is straightforward:

  1. Work for 25 minutes on a dedicated task.
  2. Take a 5-minute break.
  3. Repeat this cycle (each called a "Pomodoro") four times.
  4. After four Pomodoros, take a longer 15–30 minute break.

This method helps reduce mental fatigue, maintain energy levels, and make consistent progress without burnout.

Key Takeaways from the Episode

What is the Pomodoro Technique?
  • A time management method that breaks work into 25-minute focus sessions, followed by 5-minute breaks.
  • Helps improve focus, manage tasks efficiently, and reduce mental fatigue.
  • It works particularly well for people who struggle with distractions or procrastination.
Where the Pomodoro Technique Shines

  • For Focused Task Execution: Use Pomodoros for email management, repetitive tasks, or finishing small to-dos.

  • For Overcoming Procrastination: Dedicate time to start tasks you've been avoiding.

  • For Structured Breaks: Take longer breaks and use short planning periods to stay intentional about priorities.

  • For Short Tasks: Ideal for completing reports, drafting emails, or quick work bursts.

Flipping the Technique for Rest
  • Take a full 25-minute break and use the last 5 minutes to plan your next work session.
  • This prevents reactive work habits and keeps you intentional about priorities.
When to Use the Pomodoro Technique
  • Best for tasks that fit within short, focused time blocks.
  • The Pomodoro Technique is not ideal for deep work requiring extended focus. Consider using a 60-minute or 90-minute session instead.
  • Customise your approach based on your workload, energy levels, and personal preferences.

Practical Tips for Using the Pomodoro Technique

Plan Ahead
  • Before starting, identify which tasks you will tackle during each Pomodoro session.
  • Set realistic goals for each 25-minute block.
Minimise Distractions
  • Mute notifications, close unnecessary browser tabs, and create a distraction-free workspace.
  • Let colleagues know when you’re in a focus session.
Tailor the Timing to Your Work Style
  • If your role requires longer deep work periods, try a 50-minute focus session followed by a 10-minute break.
  • If you struggle with focus, start with 10- or 15-minute Pomodoros and gradually increase them.
  • If your job involves frequent interruptions, schedule dedicated Pomodoro blocks for deep work, then use other time slots for meetings and quick tasks.
Balance Breaks Wisely
  • Short 5-minute breaks help maintain focus but don’t replace longer restorative breaks.
  • Ensure you take proper lunch and rest periods to maintain productivity throughout the day.

Action Step for This Week

Try a Pomodoro session for one task on your to-do list. Spend 25 minutes on a selected task, take a 5-minute break, and evaluate how it worked for you. Repeat this for three tasks and observe how it impacts your productivity.

Until next time, stay well and have a better workday

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